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​5 Steps to Improve Your Recruitment Process

​5 Steps to Improve Your Recruitment Process

over 1 year ago by David Sweet
Aditya Chinchure Ieisye Nb Xp8 Unsplash

With the COVID-19 challenges hindering many companies, now is a perfect time to look at your operation processes--especially for recruitment. You might have had to lay people off. However, during this downturn, you have a chance to upgrade some of the staff in your organization. Also, there because there are suddenly more people out of work, you can start to build up your network of candidates for when you are able to hire. Remember when there was a shortage of candidates in Japan? There isn’t now, but those days will quickly return when the market picks up.

If you have a solid recruitment process you will save yourself time, attract top talent, and help your bottom line in terms of lowering hiring costs or expensive firing for a mishire.

If you don’t have an HR department or only a small staff, streamlining the processes.


You may not be able to hire now, but that’s no reason not to have interviews. Make sure you have a database to save resumes, contact information, and record conversations you’ve had. Someone you speak to now may be good for your company a year from now. My company uses for our internal hiring database.


Document what constitutes a great employee. Put in writing the accountable aspects and competencies required for each position. using metrics that exactly entails success and failure. When I show examples to managers, they often smile and say, "This is exactly what we have searched for." Send me a message to if you would like to see a sample.


When you see a resume that looks good, conduct a quick telephone screening interview. Many companies spend a lot of time meeting people that could have been screened out in a 10 minute telephone interview. Here is what you ask:

  • Have the candidate briefly introduce themselves.

  • What are their strengths?

  • What are their weaknesses?

  • Why are they interested in your position and company?

Finish the call telling the person about your company and why it’s the best company in the world! This is your chance to sell.

If the candidate still sounds good after a brief call, have a proper interview.


An interview should have some standard questions. Each of your positions may also have specific skill based questions for accounting, finance, payroll, supply chain, etc.

Here is a standard list of questions that I usually use.

  1. What were you hired to do (for each position)?

  2. What were your accomplishments (in each position)?

  3. What were your failures or mistakes and how did you learn from them?

  4. What was your team like?

  5. Why did you leave the company?


Often companies skip this critical step. Don't. When discrepancies appear, then you have an opportunity to pass up before they are hired, and in the long run, saving you and your company much time, energy, and money.

These 5 steps are the bare bones of creating a recruitment process for your organization that our clients say attracts and retains the top talent. Now is the time to start building your database and build a good system to screen that talent.

If you’re running a SME in Japan, drop me an email or text me. Let me know what challenges you’re facing or other topics you’d like to know about. As the Managing Director of FocusCore Group, I’ve helped companies in Japan for over 20 years focus on their core business. Feel free to reach out for comments or suggestions at