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Executive Assistant & Office Manager

Job Title: Executive Assistant & Office Manager
Contract Type: Permanent
Location: Tokyo, Japan
Industry: 人事・HR
Salary: 4000000 - 6000000
Reference: 11718
Contact Name: Jack Stone
Job Published 10 Feb 2020

Description

The Company

Global multinational beverage company.

The Role

This is a key role to support growth in the Japan market. Aiding smooth business transactions between the president, the sales team and customers is one of the key to expanding the business which this person be a liaison to. You will also manage office environment in order to make a better place to work. Sort, Set in order, Shine, Standardize and Sustain is a key for a clean and productive workplace. 

Responsibilities

Personal Assistance

  • Administrative support (Travel/Expense) to the BU Japan president 
  • Translating Documents between English and Japanese 
  • Liaising between the president and sales team. Sometimes accompany fields sales to visit Key Accounts 
  • Preparing schedule for office visitors 

Office Management 

  • Managing office layout and its change 
  • Managing office related contract_office lease, mobile, utilities 
  • Managing office related third vendor
  • Basic IT support for employees

Requirements

  • Fluent Japanese and fluent English (Capable of being a translator during meetings) 
  • Strong action driven/ability to get things done 
  • Capacity to think out of the box 
  • High capacity to learn, high adaptability, flexibility, and a self-starter 
  • Target oriented with high commitment to learning
  • Ability to build effective relationships and partnerships with brands and customers 

Ideal Requirements

  • Experience in being an assistant in the consumer goods industry
  • University degree

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