Administrator / Executive Assistant

Job title : Administrator / Executive Assistant
Location : Tokyo
Job type : Permanent
Discipline Human Resources
Salary : 5,000,000 - 8,000,000
Contact : Jack Stone
Call : Jack
Email : email Jack
Reference : JOB_006630[724]

This new, healthy conscious venture company is looking for a dynamic and self-motivated individual to assist their growing team. 

Tasks & Responsibilities

  • Provide Executive Assistant support in both Japanese & English to the international team members and external partners
  • Attend to administrative tasks to ensure the company operates smoothly
  • Prepare financial statements, reports, memos, invoices letters, and other documents
  • Answer phone calls and route calls to the correct person 
  • Filing and retrieving corporate records, documents, and reports
  • Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
  • Prepare for meetings and accurately record minutes from meetings
  • Greeting and taking care of any visitors
  • Using various software, including word processing, spreadsheets, databases, and presentation software
  • Reading and analyzing incoming memos, submissions, and distributing them as needed
  • Making travel arrangements for executives as needed
  • Performing office duties that include ordering supplies
  • Managing schedules of all team members

Ideal Requirements 

  • A bachelors degree
  • Multiple years experience as an Executive Assistant 
  • Multiple years experience as an Administrator
  • Fluency in both Japanese and English
  • Experience working with an international and diverse team