Executive Assistant

Job title : Executive Assistant
Location : Tokyo
Job type : Permanent
Discipline Human Resources
Salary : 4,500,000 - 5,500,000
Contact : Jack Stone
Call : Jack
Email : email Jack
Reference : JOB_006954[287]

This international beverage company is searching for an experienced executive assistant to report to and assist the CEO.

Main Roles and Responsibilities:

  • The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the CEO.
  • The Executive Assistant also serves as a liaison to the senior management team, sales team, administration team, acting as the point of contact between the executives and internal or external colleagues.
  • Managing the CEO’s calendar of appointments
  • Arranging travel plans, itineraries, and agendas and compiling documents for travel-related meetings.
  • Organizing meetings and booking meeting rooms
  • Handling correspondence directed to managers
  • Taking dictation and minutes
  • Producing sales reports and PPT presentations
  • Completing expense reports
  • Providing a bridge for smooth communication between the CEO's office and internal departments
  • Attending a few gala diners or suppliers/customers seminars/lunches/diners
  • Written and oral translation between English/Japanese

Ideal Qualifications:

  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks
  • Great verbal and written communication skills
  • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, suppliers and external partners
  • Professional discretion and proven ability to handle confidential information with discretion
  • Proactive approaches to problem-solving with strong decision-making capability
  • Bachelor's degree in any field
  • More than 5 years of experience working with executive level people
  • Strong PC skills
  • Business level English and fluent in Japanese