HR & Administration Specialist

Job title : HR & Administration Specialist
Location : Tokyo
Job type : Permanent
Discipline Human Resources
Salary : 4,000,000 - 6,000,000
Contact : Jack Stone
Call : Jack
Email : email Jack
Reference : JOB_006658[103]

This role will give you the chance to experience both Administration & HR tasks at a global European Medical Device company.

The Role

As an HRGA Specialist who belongs to the Human Resources & General Affairs Headquarters of the Company. You will be in charge of the following main tasks or sub-steps.

Primary Responsibilities 

  • DX promotion in business processes
  • Establishment of facility policy and its management
  • Vendor management
  • Planning of office plan (location, layout) according to business strategy
  • Purchasing management of office equipment, fixed / mobile phones, sales cars, various consumables, etc.
  • Business travel management
  • Operation and management of office services (drink service, postal / courier service, various information, other general affairs, etc.)
  • Management of company-wide events (in-house social gatherings, etc.)
  • Management of health and safety related to offices, promotion of 5S activities
  • Vehicle safety operation management
  • Fixed asset management
  • Seal management
  • Management of authority rules and approval documents
  • Management of various contracts and external documents (legal check, cooperation with legal counsel)
  • Business related to registration
  • Creation and management of minutes of shareholders' meetings and board meetings
  • Practice related to maintaining the construction industry
  • Master management of internal system managed by general affairs
  • Coordination on recruitment
  • Onboarding support and coordination for new employees
  • Operate in-house training, manage training records
  • Update HR data in Success Factors
  • Participation in global projects (introduction of various HR programs)
  • Gap analysis when introducing global policy
  • Revise drafting of employment rules and various regulations accompanying the introduction of new HR programs and global policies
  • Various document creation (including translation), control
  • HR master management of in-house system
  • HR Director, BP support

Ideal Requirements

  • At least 3 years work experience in HR or general affairs
  • Language skills (English business level)
  • PC skill (MS Office) Intermediate or higher