HR & Payroll Officer

Job title : HR & Payroll Officer
Location :
Job type : Permanent
Discipline Human Resources
Salary : Flexible based on candidate experience
Contact : Jack Stone
Call : Jack
Email : email Jack
Reference : JOB_007499[963]

An exciting opportunity to work at a leading educational institute at their new campus in Tohoku.

The Role

The Payroll & HR Officer’s role is to support the Head of HR with the School's salary, tax and national insurance calculation and filing. They will work closely with HR and Finance to ensure tax & national insurance obligations are met. In addition, the role holder will assist with other HR matters as required.


Regular and Supply payroll organisation

  • Monthly payroll instructions covering adjustments for flights, additional work/overtime, school fees, responsibility allowances etc.
  • New and leaving staff, sick leave, changes in circumstances etc.
  • School fees taxation schedule
  • Inhabitants’ tax schedules

Bank transfer processing

  • Inputting regular and supply payment information into the School payroll system

Shigaku Kyosai

  • New and leaving staff, sick leave, circumstances changes (dependent, address, dependent’s income), various allowance claims and benefits claims
  • Savings – enrolment, withdrawal claims and payments, cancellation, leavers
  • Standard remuneration reports (Apr-Jun and Sept-Nov)
  • All other matters relating to shigaku kyosai including all data to payroll firm & shigaku kyosai, savings and loans

Inhabitants’ tax

  • All arrangements for deduction of inhabitants’ tax, including leaving staff etc.
  • Reporting to local authorities as required

Withholding income tax

  • Monthly payment amount report to the tax office

Maternity/Childcare leave benefits

  • All arrangements with shigaku kyosai, Hello Work and city office

Tax filing and reporting

  • Annual reports to the tax office, city office as required

Labour and employment insurance

  • Annual reports and payments to the Labour Standards Inspection Office

End of year tax adjustment

  • Collection and checking of end-of-year tax data for all staff
  • Tax returns for senior members of staff as required


  • Support for the other HR related matters, including but not limited to assistance with recruitment, visa applications, relocation, onboarding, accommodation, translation etc. as required
  • Travel may be required upon request


Ideal Requirements

  • Extensive knowledge and experience in payroll preparation
  • Knowledge of social insurance schemes
  • Understanding of local tax regulations
  • Basic accounting and/or bookkeeping skills

The following would be a plus

  • Experience with private school social insurance scheme (Shigaku Kyosai)
  • Experience working abroad or for a foreign-affiliated company in Japan
  • Knowledge of human resources practices
  • Knowledge of Labour Standards Law and practices

Ideal soft skills

  • Native spoken and written Japanese
  • Good command of spoken and written English
  • Expertise in the use of email and excel software
  • Excellent organisational abilities
  • Professional behaviour, including confidentiality
  • Ability to develop and maintain positive working relationships with other team members and staff of all ages and nationalities
  • Capabilities to work under time pressures whilst continuing to prioritise and perform effectively
  • Calm, reassuring ‘can do’ approach
  • Flexibility, enthusiasm and commitment in a work environment
  • Self-starter with an ability to multi-task