HR Specialist

Job title : HR Specialist
Location : Tokyo
Job type : Permanent
Discipline Human Resources
Salary : 5,500,000 - 7,500,000
Contact : Jack Stone
Call : Jack
Email : email Jack
Reference : JOB_006891[83]

Job Summary

Responsible for providing oversight, coordination and be the escalation point for all local HR activities in the areas of:

  • Personnel Data, Benefits and Time Management Administration
  • Full Life-Cycle Talent Acquisition and Onboarding Processes
  • Learning Logistics
  • Employee Programs 

Responsible to identify continuous improvement opportunities and make recommendations in the design/ re-design of programs/ processes and practices

Participate in local and global HR projects as necessary.

Principal Duties & Responsibilities

Personnel and Organizational Administration

  • Ensure personnel administration activities are performed accurately, in compliance with local processes and requirements and in a timely manner.
  • Submit requests to drive SAP HR updates. Update other systems and processes to reflect organizational changes
  • Document creation and collection for employee data changes
  • Manage local contracts process
  • Manage local components of termination processes including signing contracts and paperwork, collecting company property, notify local vendors, coordinating with payroll, etc.
  • Tracking and maintaining employee records
  • Local Authorities filing / dealing
  • Administration of Time and Attendance activities
  • Develop Employee verification letters
  • Manage all Pre-payroll activities
  • Support administration of employee benefit programs

Learning Delivery

  • Ensure learning delivery activities are performed accurately, in compliance with local processes and requirements and in a timely manner.
  • Execution of training logistics (booking hotels / meeting rooms, organizing transportation, ordering catering, preparation of training materials and meeting room setup, and supporting trainers during the training session)
  • Connect with Delivery Support Specialist and Learning Leader to escalate any logistic issue / improvement opportunity
  • Post training session activities (eg, submit completion data)

Talent Acquisition

  • Ensure talent acquisition activities are performed accurately, in compliance with local processes and requirements and in a timely manner.
  • Support full life cycle recruiting activities for for full time and temporary recruiting, including sourcing, organizing interviews and communicating with hiring managers, candidates and agencies
  • Conduct screening interviews as initial interviewers and select candidates with better fit.
  • Supporting the local Hiring Manager in the completion of the pre-boarding checklist (badge, equipment, desk, etc.) for New Hire transition to day 1 of employment
  • Administration of the Talent Acquisition pre-boarding paperwork
  • Coordinate planning and delivery of onboarding sessions for new hires

Employee Programs

  • Responsible for the planning– in partnership with relevant stakeholders – of administration of local recognition programs in line with company strategy, budgets and objectives
  • Responsible for coordination / planning and execution of the relevant program activities

Local Portal Content

  • Responsible to monitor updates to local documentation on HR policies and programs
  • Coordinate updates in a timely and effective fashion

Ideal Experience Requirements

  • 3-5 years of experience in HR, Personnel Administration
  • Native Level of Japanese & business level proficiency in English
  • Bachelor’s degree