Executive Assistant to Group CFO / エグゼクティブ・アシスタント(CFO担当)

Job Title: Executive Assistant to Group CFO / エグゼクティブ・アシスタント(CFO担当)
Contract Type: Permanent
Location: Tokyo, Japan
Salary: 6000000 - 7000000
Reference: 11249
Contact Name: Aga Charytoniuk
Job Published: July 08, 2019 09:00

Job Description


  • CFOのスケジュール管理
  • 通訳者のスケジュール管理と仕事の手配
  • 出張に関する手配およびサポート(フライト、ホテル、電車または車の予約等)
  • 会議等におけるランチや弁当、ビジネスディナーの手配(レストランの予約、車の予約、プレゼントの準備など)
  • 会議の開催、議題の作成、議事録の作成(スタッフ会議、マネジメント会議、グローバルCFO会議など)およびプレゼンテーションなどにおけるグループCFOのサポート(パワーポイント)
  • 来客の管理とサポート(ホテルの予約、交通手段、従業員との個別の会議など)
  • 事務用品の発注と管理
  • 文書の管理
  • システムを利用した経費報告書の作成
  • 経理に関する支援(電話・来客対応、旅行会社やホテルとの折衝、スタッフミーティング等の手配、名刺作成、花や電報の管理等)
  • その他CFOのサポート
  • その他必要に応じた管理業務

  • 堪能な日本語、ビジネスレベルの英語
  • FMCG /小売/ラグジュアリー企業における秘書/管理業務における5年以上の経験
  • 優れたPCスキル(ワード、エクセル、パワーポイント)
  • 柔軟な考え方と、あらゆるレベルの方々と効果的にコミュニケーションを築く力
  • 人間関係を築くスキルとプレッシャーの下で働く能力
  • 優れたタイムマネジメントとマルチタスキングの能力

  • 財務経理分野における経験

The Executive Assistant is responsible for providing professional administrative support to the Group CFO and providing general administrative support to the entire Financial organization.
Professional Administrative Support to Group CFO

Main Accountabilities:
Professional Administrative Support to Group CFO
  • Manages detailed calendar to avoid any duplication and facilitate prioritization.
  • Manages interpreters’ calendar and arranges interpreters’ tasks.
  • Organizes business/training, travels (flights, hotel, train or car reservations, prepare registrations, etc.)
  • Schedule and arrange working lunches, venues, lunch-boxes.
  • Arranges business dinners (restaurant reservations, car reservations, prepare gifts etc).
  • Organizes meetings, prepares agenda and produces minutes (staff meetings, management team meetings, Global CFO meetings etc.)
  • Supports Group CFO with presentations etc. (Power Point).
  • Supports regional CFOs for business trips to Headquarters.
  • Support in organizing venue of external visitors (hotel reservations, transportation, individual meetings with employees, etc.)
  • Requests and manages office supplies.
  • Ensures regular filing of documents / paper flow in Group CFO's office.
  • Produces expense reports in company system for Group CFO.
  • Performs any other administrative tasks as required.
  • Supports Group CFO with private matters.

General Administrative Support to Financial organization.
  • Receives and screens visitor, telephone calls.
  • Acts as a contact person for travel agencies, hotels, etc. and negotiate good deals.
  • Organizes all staff meetings, seminars and events (venue, meals, transportation, etc.).
  • Creates and manages business cards.
  • Orders flowers, telegrams for ceremonial occasions of members/members’ relatives.
  • Performs any other administrative tasks as required.

Position Qualifications
  • Fluent Japanese, Business level English.
  • 5-year experience in secretarial/administrative work in FMCG/ retail / luxury industry.
  • Good PC skills (word, excel, power point)
  • Flexible mind-set and able to communicate effectively with all levels of seniority.
  • Strong people skills and ability to work under pressure.
  • Excellent time management and multi-tasking.
  • Experience in Finance & Accounting area is a plus.