GM Assistant

Job Title: GM Assistant
Contract Type: Permanent
Location: Chiyoda-ku, Japan
Salary: 5500000 - 6500000
Reference: 10334
Contact Name: Ayumi Shimizu
Job Published: June 11, 2018 09:00

Job Description

Job Title: GM Assistant

Contract type: Permanent

Location: Tokyo

Industry: Luxury industry

Salary: up to 6.5M


Key Responsibilities

- Office support

GM assistant task (meeting planning, business trip arrangements and calendar management)

Provide all-rounded administrative support to office

Sending seasonal greeting cards to business clients and suppliers

Coordinate regularly held Boutique Manager meeting

- Boutique Support

Manage all supplies and supply usage in the boutiques

Prepare sales data and document as requested

Cooperate with HRBP to onboard new staff

- Communication within the group

Meeting arrangements with Japan HQ office

Liaise with GM Assistants in other brands

- Communication with Global HQ

Coordination of visitors travel and accommodation bookings.

Assist as a Japanese/English translator of HQ as necessary upon their visit

Translate English written presentations, reports and documents

- Maintenance of the brand Website

English/Japanese translation of Fred official website with the support of MD

and Marketing team

Communication with HQ for maintenance

- Expense report management

Manage travel and non-travel expense claims through system


Job Requirements

- Prior experience in supporting the General Manager or Executive

- Verbal and written proficiency in English and fluency in Japanese

- A university degree or equivalent work experience

- Strong proficiency with Microsoft Office (Word, PowerPoint, Excel)

- Great interest in luxury business

- A team player with excellent communication skills