Procurement and Logistics Manager

Job Title: Procurement and Logistics Manager
Contract Type: Permanent
Location: Tokyo, Japan
Industry: Supply Chain Management
Salary: 10000000 - 12000000
Reference: 11054
Contact Name: Agnes Lewandowski
Job Published 01 Apr 2019


General Position Summary: Procurement/Logistics manager position at Swedish health care company.

Reports to: Order Fulfillment Director

-Responsible for the management of the internal and the external logistics processes, import of equipment and parts, inventory and special customs processes, and direct and indirect purchasing, supplier development and quality.
The purpose of the role of manager, procurement and logistics team is to supervise and assure all activities with his/she department, which shall be executed precisely and timely with high quality. Assuring the fulfillment of the policy standards and procedures, in addition to the budget. To assure the good relationship and transit of information among the areas.

-To perform and follow up the logistics invoicing, inventory analysis, cost analysis, monthly income and adjust the necessary information in the system;
-To select and develop supplier, and to maintain procurement process with higher quality;
-To manage international orders - the import and export processes;
-To pro-actively develop the procedures in the department, in order for it to become more efficient, to fulfill any new requirements and constantly work for a better practice in the execution of the tasks within the department;
-To establish and actively monitor and develop the policies and the procedures within the department, in order to assure the fulfillment of RA / QA perspective;
-To inspect and manage the inventory levels, in order to fulfill either the level of delivery to the customer or the internal Operational Capital targets;
-To manage international routines and Shipment Invoices;
-To make sure that all orders are entered precisely and delivered on time 100% concluded;
-To facilitate department meetings, when necessary. To participate in functional meetings with other departments of the organization, such as finance, administration contract, purchasing and service;
-To inspect the fulfillment of the trade logistics for all our products and the management of the commercial projects;
-To provide guidelines and development in the form of training and best practices to the team members;
-To manage, guide and develop an excellent central planning team, which works in close collaboration with the other areas.
-To develop efficient processes, which serve the internal and external customers and fulfill internal policies
-To develop and implement the strategic targets, which are aligned with the strategic initiatives of the organization;
-To follow up and confirm that all processes are processed timely and the inventory is reported and adjusted to the ERP system;
-To incorporate our values in all functions and responsibilities of the department;
-To support and request suggestions from the team members at all levels within the organization.
-To create and keep updated KPI´s reports of the logistics department
-Constant reports on the shipment dates and the progress of the machinery import processes
-Operation management in accordance with the contract definitions, corporate procedures respecting the project assumptions.
-To assure that the team will correctly allocated the expenses, according to the cost centers, project number, contracts, either in warranty or not.

-Budget Management;
-Cost follow-up;
-Logistics and third parties´ contract management;
-To control the inventory levels.
-Purchase of items from third parties;
-Rejection of actions, which are not in accordance with the logistics and foreign trade processes, in addition to issues, which are not in compliance with the organization´s standards.

Relevant Knowledge, skills and competencies:
-Graduation in Logistics, Administration, Accounting or similar areas. To have Accounting / Finance knowledge;
-At least 2 years of experience in management;
-Written and oral communication skills;
-Strong analytical capacity;
-Process aimed at the capacity to the conduct behavior changes in the whole organization and the different departments.
-Strong leading ability - capacity to conduct changes, create a positive atmosphere and capacity to motivate the team to always do their best;
-Specialized ERP system knowledge. Preferably, knowledge about Movex, but extensive knowledge about other systems, such as SAP, Oracle, etc. is acceptable.
-Medical Industry knowledge is desired.
-Capacity to work well with other people and departments.
-Capacity to work independently, generate and make partnerships with the internal stakeholders, customers and suppliers.
-Fluency in English and Japanese